Accounting, Invoices & DATEV Export

Accounting runs alongside your day-to-day operations: tax rates, invoices, reports and the export for your tax advisor are built right into the system.

VAT Rates per Category

Assign each category its tax rate (e.g. 7% or 19%, or a custom rate). The matching rate is applied automatically per dish; categories without an assigned rate are clearly flagged so nothing is missed.

Create Legally Compliant Invoices

Turn an order number into an invoice with sequential numbering (Section 14 UStG, German VAT Act), including cancellation and correction, and output it as a PDF. The difference between a receipt and an invoice is explained on the Legally Compliant Menu page.

Reports for an Overview

Create daily, monthly and VAT reports – each also available as a PDF, for your records and your conversation with your tax advisor.

Export for Your Tax Advisor

Export your data as CSV or as a DATEV posting batch – as a standard export that your tax advisor can process directly.

More on this: Legally Compliant Menu & Labelling

How to Set This Up

• Set VAT rates per category
• Create & number invoices
• Export for your tax advisor: CSV & DATEV

Frequently asked questions

Which VAT rate can I set for food and drinks?

You assign each category its tax rate yourself: 7 %, 19 % or a custom rate. A built-in guide helps with the classification (food often 7 %, drinks often 19 %), and a rate set on an individual dish takes precedence over the category rate. You manage the rates under Accounting → VAT rates.

What happens if I leave a category without a VAT rate?

A rate is never assumed automatically: a category without an assignment stays untaxed, and you see a warning notice for it. So assign all categories before launch and check the warning notices before you create invoices.

I am a small business owner under Section 19 UStG – is VAT still shown?

No. If you selected small business owner (§ 19 UStG) in your business details, no VAT is shown; instead of the VAT row the corresponding notice appears. You set this entry yourself in the business details.

Do my guests automatically get an invoice or only a receipt?

By default the guest receives a receipt (Beleg) with a note that it is not an invoice under Section 14 UStG. A real invoice with a sequential number is created automatically only if this function is activated for your restaurant and the order was paid online. If a deposit (Pfand) is charged, the deposit VAT (Pfand-MwSt.) must also be set in the business details, otherwise the order stays a receipt.

How do I turn an order into an invoice, and can I cancel it?

Under Accounting → Invoices you enter the order number, create the invoice with a gapless sequential number under Section 14 UStG and output it as a PDF; cancellation and correction are possible as well, and the number sequence stays traceable. The VAT status is frozen per order and does not change afterwards; for very old orders without that frozen status the PDF carries the note (geschätzt), meaning estimated. For the invoice to calculate correctly, the VAT rates should be assigned beforehand.

How does my tax advisor get the figures out of the system?

You export the data as a CSV file in a Standard or Compact variant, or as a DATEV posting batch as a standard export; you select the export and download the file. In addition there are daily, monthly and VAT reports, which you can also output as a PDF under Accounting → Reports.